One of the key findings of the Flexmark 5.0 report is the growing role of large corporations in the demand structure for flex spaces. Traditionally associated with startups and small businesses, today flexible offices are becoming an integral part of the real estate strategies of the largest organizations, which are looking for flexibility, cost efficiency and the ability to attract and retain employees.
– We see this trend in Poland as well. Large corporations, especially in the IT, financial services and BPO/SSC sectors, are increasingly using flex space as part of their Core & Flex strategy – combining permanent offices with flexible locations tailored to the changing needs of their teams. The market for flexible office space in Poland is experiencing rapid growth – in 2024 alone, flex operators in regional cities leased 27,900 sqm of space, up 42% year-on-year. says Thomas Jodar, Head of Workthere Savills Poland.
The report confirms that for 86% of respondents, collaboration zones are a key element of the flex space – which fits perfectly with the needs of companies pursuing a hybrid work model.
Evolution of the business model – from operators to landlords
Flexmark 5.0 indicates a significant change in the market landscape: 66% of respondents identify the growth of management agreements between operators and landlords as the most important trend through 2030. Additionally, 47% point to the growth of flex products run directly by landlords, and 43% point to the growth of white-label models.
– This phenomenon is already evident in Poland. Office building owners, especially in Warsaw, Krakow and Wroclaw, are increasingly including flex zones managed by specialized operators or developing their own products in their projects. This is a response to the needs of tenants, who expect greater lease flexibility without having to sign long-term contracts for full floors. There are currently 110 locationsin Poland’s regional cities flex with a total area of more than 193,200 square meters and more than 24,200 workstations – says Wioleta Wojtczak, Head of Research, Savills.
The Core & Flex model is becoming the new standard not only globally, but also in Poland. Companies are combining a traditional office (core) with access to flexible spaces (flex) in different locations, allowing them to scale resources as needed without incurring the cost of excessive space.
Operators’ global growth and expansion plans
According to the Flexmark 5.0 report, 85% of flex operators plan to expand in the coming years. Growing interest in this segment can be seen from both international players and local entrepreneurs.
– Poland is on the radar of both global operators and new regional players. In addition to international brands like WeWork, Regus and Mindspace, Polish operators – The Shire, BeIN Offices, Puzzle Office, Chilliflex, Ace of Space – are growing rapidly. Krakow and Wroclaw remain the leaders, together accounting for 58% of the total flex stock in regional cities – 63,200 sqm and 48,800 sqm, respectively. The largest single location, Fabryczna Flex in Krakow, occupies as much as 9,000 sqm. – Thomas Jodar adds.
According to Savills, another 15,000 sqm of flex space will be added in Poland’s regional cities in the coming months, confirming operators’ confidence in the Polish market. The average area of a single flex location in the regions exceeds 1,700 sqm, indicating the professionalization and scaling of the segment.
Key global trends vs. the Polish perspective
The Flexmark 5.0 report identifies several key trends that will shape the flexible office market in the coming years:
- Flexibility as standard – companies expect to be able to scale space quickly in response to market and organizational changes
- Quality and user experience – flex spaces compete on quality of design, technology and value-added services
- Sustainability – ESG certifications and eco-friendly solutions are becoming standard in the flex segment as well
- Technology – IoT, smart meeting rooms and space management platforms increase efficiency
- Hybridity – flex does not replace the traditional office, but becomes a complement to it
– We are experiencing rapid market growth – in 2024 flex operators leased 42% more space than a year earlier – and demand in regional cities in the first three quarters of 2025 was similar to the results of the whole of 2023, amounting to nearly 20,000 sqm, heralding another strong year for the flex market. This shows that the segment is maturing and professionalizing. We anticipate that in 2026 the flex market in Poland will maintain its growth rate, especially in the Core & Flex model and in boutique projects in the most prestigious locations ,” Wioleta Wojtczak concludes.
